Bylaws
of
The
Shire of Kings
Crossing
I. Kingdom
and
Corpora Law
II. Officers
III. Elections
IV. Finances
V. Events
VI. Policy
Reviews
I. Kingdom
and
Corpora Law
1. The Shire
of Kings Crossing will follow all
requirements, laws, and procedures as stated in the SCA, Inc. Laws and
Policies, “Corpora Law”, and AEthelmearc Kingdom
Law.
II. Officers
1. Minimum
offices: Seneschal, Arts
&
Sciences, Herald, Exchequer, Marshall, Chatelaine
2. Term
of office
will be two years with a limit of two consecutive terms.
3. Deputy(s)
and
Shire positions may be added later.
4. Deputies/Shire
positions are not considered Shire officers.
III. Elections
1. Elections
for
Seneschal, Arts & Sciences, Chronicler and Herald will be in
the
even
years.
a. Elections
for
Seneschal will be in February,
announcement for letter if intent in October.
b. Elections
for
Arts & Sciences will be in
May, announcement for letter of intent in January.
c. Elections
for
Herald will be in September,
announcement for letter of intent in May.
d. Elections
for
Chronicler will be in June,
announcement for letter of intent in February.
2. Elections
for
Exchequer, Marshall, and Chatelaine will be in the odd years.
a. Elections
for
Exchequer will be in February,
announcement for letter of intent in October.
b. Elections
for
Marshall will be in May,
announcement for letter of intent in January.
c. Elections
for
Chatelaine will be in
September, announcement for letter of intent in May.
3. A
vote will be
taken at the regular monthly meeting.
4. Official
votes
for officers will be by “zip code” members.
a. Official
votes
are: 1. Officers:
elections/recalls
2. Bylaws:
changes/additions
b.
Group
consensus votes will be by all active participants
present at the time of polling.
1. Expenditures
5. Proxy
votes are
not permitted.
6. Nominations: Officers
will call for a “Letter of
Intent”
no later than four months prior to the end of their term.
a. Those
seeking
an office shall submit their
“Letter of Intent” to the current officer and
another
officer three months
prior to the end of term.
b. Officers
can
self-nominate, with a limit of
two consecutive terms. Self-nominating
officers still need to submit a “Letter of Intent”
and will
have to be
re-elected.
c. “When
there is no one willing to fill an
office, the current officer may be permitted a third consecutive term.
This
term must be approved by the shire members following all officer
election
procedures in the by laws.”
7. Step-Down
and
Officer Replacement: In the event an
office becomes vacant before the end of term
a. The
Deputy of
the office will step-up and
replace the departing officer or the Seneschal or next ranking officer
will
appoint an interim replacement.
b. The
Deputy/interim replacement will take
over the duties of the office and solicit “Letters of
Intent” for a successor
at the next monthly meeting with elections the following month.
c. The
newly
elected officer will hold that
office until the end of the normal term.
8.
Transfer of Office: All out going or
step-down officers will
transfer all files, records,
money and property of their position to the new officer immediately.
9. Recall
of an
Officer: In the event the
Shire members
are dissatisfied with an officer.
a. A
petition
signed by 10% of the members (or
a minimum of five members) will be sent to the Seneschal (or if the
Seneschal
is in question, to the Deputy Seneschal or next ranking officer).
b. At
the next scheduled business meeting a
“vote of no confidence”
will be held, and a decision made by a majority vote of the members
present.
10. All
votes
pertaining to officers are official votes.
IV. Finances
1.
The Shire’s
checks will be signed by the Seneschal and Exchequer.
2.
Expenditures of
$50.00 or less will be authorized by the Seneschal , Exchequer and
Marshall in
cases between monthly meetings.
3.
Expenditures
greater than $50.00 can be approved by a majority of the officers in
case an
expenditure is needed prior to a monthly meeting.
4.
All expenditures
of more than $50.00 will be
approved by
a group vote at the monthly business meetings, for example shire
improvements
and events (see Section V., Events)
5. All
Shire property
must be inventoried at least once a year by the Chamberlain or the
Chronicler
and the report presented to the Exchequer.
- The Chamberlain is a
voluntary position of no set term, not an officer but a deputy of the
Exchequer.
6. The
Financial
committee will consist of the seated Seneschel, Exchequer, and
Marshall. (See
attached
Financial Policy of the Shire of Kings Crossing)
V. Events
1. Shire
events will
be held according to “Corpora Law” and Kingdom Law.
2. An event bid must be
presented to the group a minimum of
four (4) months before the event for approval.
3. An
event bid must
have a required staff of autocrat, feastocrat, head of site cleanup and
any
other supplemental positions.
4. An
event bid
presented to the group must include a budget, which mandates site cost,
feast
cost and any supplemental costs.
5. An
event bid will
be voted on for approval at the business meeting when presented and
will be a
group consensus vote.
VI. Local
Activities
1. It
is the
responsibility of Shire members to contact each other if a local
activity is
canceled.
VII. Policy
Reviews
1. Any
Shire member
may recommend changes to these bylaws to any officer.
2. Changes
to the bylaws must be approved by a
majority vote at the next business meeting and is considered an
official vote.
